Who May Reserve Space at the WCC
Before you email your reservation, check the calendars for the Main Lounge and Conference Room to make sure the spaces are available.
If you are affiliated with a WVSO or other student group, please come by the WCC and speak with one of the staff to make your reservation or send us an email at [email protected]. Staff is available between 8:30am-5:00 pm Monday-Friday.
If you are a non-Stanford entity, please email us and we will send you a space request application.
Guidelines for WCC Space
- The WCC space is FREE to the Stanford University Community, just follow the Stanford Fundamental Standard.
- Affiliated WVSOs can reserve space the first week of the quarter,
and everyone else can reserve space the third
week. (Affiliated WVSOs attend the monthly and/or
quarterly WVSO leader meetings and actively participate in the
planning and coordination of WCC activities).
No reservations for events will be taken a quarter ahead unless it is a very special event of some kind (e.g., Eve Ensler is coming and our group wants to do a workshop in the Women's Center). - Discussion sections can meet in the center in the morning hours only. All TA's, please understand that this is a community space and it can be noisy as people may be walking in and out. If you need silence, there may be other spaces on campus that are more suitable.
- All Groups are responsible for cleaning up after their events. This means, disposing of all food and other items, sweeping the floors if necessary, and returning furniture to the appropriate locations. Any group who does not sufficiently clean after their event will be charged a $100.00 fee for cleaning.
How to Reserve a Space at the WCC via Email
There are two spaces in the WCC that students may reserve for programs, events, meetings, etc.: the Main Lounge (ML) and the Conference Room (CR).
Before you email your reservation, check the calendars for the Main Lounge and Conference Room to make sure the spaces are available.
To reserve a space, please email the following information to [email protected]:
- Your Name
- Your Cell-phone number
- Name of organization
- Event name
- Date of event
- Time event begins
- Time event ends
- Main Lounge or Conference Room
- Description of event
Our staff will process reservation requests on a first-come, first serve basis. Please note that your reservation is not confirmed until you receive an email from [email protected] You may also email us with questions.
WCC Events have first priority. Should the center need the space, it reserves the right to cancel a reservation. WCC staff will make every effort to give sufficient notice and relocate the group.
